Your Ultimate Luxury Wedding Planning Timeline: From Engagement to “I Do”
From Engagement Bliss to Wedding Day Magic
Planning a wedding is exciting—but if you want a luxury experience, you’ll need more than a checklist. At Matchbox Event Co, we don’t just plan weddings—we curate immersive celebrations that feel timeless, personal, and unforgettable.
Whether you're newly engaged or knee-deep in Pinterest boards, this step-by-step timeline will guide you through the luxury wedding planning process—with just the right amount of breathing room.
12–14 Months Out: Dream Big + Book Early
The Vision + Foundation Stage
Celebrate your engagement (champagne, please!)
Hire your luxury wedding planner (hi 👋)
Define your overall wedding vision + priorities
Set your budget range
Build your guest list draft
Begin venue tours + secure your dream location
Book photographer, videographer, and key vendors
Pro tip: In luxury weddings, quality vendors book quickly. Prioritize talent that aligns with your aesthetic and values.
10–12 Months Out: Design + Creative Direction
The Style Starts Here
Curate your mood board + wedding design blueprint
Finalize your color palette, textures, floral inspiration, and layout ideas
Schedule engagement session
Start shopping for your wedding attire
Confirm major creative vendors (florist, rentals, catering, band/DJ, etc.)
8–10 Months Out: Details Come to Life
The Planning Gets Personal
Design your save-the-dates and begin mailing
Lock in hotel blocks + guest accommodations
Begin custom stationery design
Schedule tastings, fittings, and walkthroughs
Start planning the welcome party, rehearsal dinner, and farewell brunch
This is the phase where your wedding starts to look like your wedding.
6 Months Out: Final Touches + Confirmations
The Fine Print
Finalize rentals, linen selections, tabletop details
Order wedding day attire for bridal party
Book glam team + trial dates
Build your day-of timeline with your planner
Begin drafting vows and ceremony script
2–4 Months Out: The Polishing Phase
Your Wedding is Coming to Life
Send formal invitations
Finalize ceremony details + layout
Confirm all vendor logistics + delivery timelines
Schedule hair/makeup trials, final fittings, and final walk-throughs
Create seating charts + escort card displays
1 Month Out: Final Prep + Peace of Mind
We’ve Got You Covered
Confirm RSVPs + finalize guest count
Distribute final timeline to vendors
Review playlists, speeches, and ceremony flow
Pack your wedding day details (rings, shoes, perfume, etc.)
Prepare final payments + gratuities
Matchbox handles every detail so you can enjoy the lead-up stress-free.
Wedding Week: Be Present, Be In Love
It’s Time to Celebrate
Get your nails done, enjoy your welcome party, and rehearse with your people
We manage the full setup, vendor coordination, and behind-the-scenes logistics
You walk into your celebration fully present and wildly in love
Let Matchbox Event Co Handle the Details
This isn’t just a wedding—it’s a once-in-a-lifetime experience. With our full-service planning and design, you can trust that every detail is thoughtful, elevated, and executed to perfection.
